MAAC

Zone H - Notice of Zone Meeting

Posted: July 9, 2023

Date: September 2, 2023

Time: 11.00 AM

Location: Spectrum Flyers Field GPS  49°05'27.9"N 122°44'55.9"W

Notice of Annual Zone Meeting

MAAC Zone H Southwest British Columbia
September 2 , 2023 at 11:00 am

Location: Spectrum Flyers Field

GPS  49°05'27.9"N 122°44'55.9"W  or  49.091076,-122.748869

Directions: Travel south on 176 street from Hwy 10. Turn west onto 48th Avenue. At the end of 48th Avenue, the field entry gate is on the right.

The Annual Zone Meeting (AZM) alternates between Vancouver Island and the Lower Mainland. It deals with the business of the zone that includes elections if applicable for the election of  Zone Director or Deputy Zone Director, Resolutions and Recommendations from zone members, nominations for awards and Leader members, appointment of zone members to standing committees and any other zone business that might arise. There are different protocols for each.


Business of the MAAC Zone H For 2023

Nominations for Zone Director are requested, see Submissions section for details.

It should be noted that, by MAAC policy, 15.2 British Columbia Residency:
 The annual zone meeting of the British Columbia Coastal Zone shall alternate yearly between Vancouver Island and that portion of the British Columbia Coastal Zone on the mainland of British Columbia. Should the British Columbia Coastal Zone Director reside on the mainland portion of the zone then the Deputy zone director shall reside on Vancouver Island(s).


Resolutions & Recommendations .

      Members are entitled to submit resolutions and recommendations to be considered by the zone and if passed by a majority vote at the AZM form part of the agenda at the Annual General Meeting. See Submissions section for details.


Standing Committees , Zone members are encouraged to join standing committees to help guide the many disciplines and interest areas of MAAC. Two members from the zone may be nominated for each standing committee. A listing of standing committees can be found in the opening pages of Model Aviation Canada, MAAC’s member magazine.

Awards and Leader Member ,  Nominations for awards other than Leader Member may be submitted to head office at any time, subsequently forwarded to the Awards Committee for a recommendation to the board and do not need to be approved at an AZM.

Nominations for Leader Member are considered at AZM’s and if approved by majority vote forwarded to head office and subsequently forwarded to the Awards Committee for a recommendation to the board.

Submissions
All submissions that require approval at the AZM, by majority vote, must be received by the Zone Director by July 24, 2023, forty (40) days in advance of the AZM. Requirements for deadlines for submissions were made the same and set at forty days in 2021. In addition, all nominations for awards and Zone Director need to be copied to head office.
Zone Director               zd-h@maac.ca
MAAC Head Office      office@maac.ca

In the past, member participation was limited to those in attendance at the meetings with their vote and any open proxy votes in hand. Resolutions and recommendations, nominations for zone director, deputy zone director and award nominations took place at the meeting. All the decisions on the business of the zone were made by those in attendance. This was in part because attendance meant prohibitive travel costs for many members in the larger zones.
MAAC by-laws and the Canada Corporations Not-for-profit Act require that members have the opportunity to vote on the business of the zone by open or closed proxy. The meeting notice sent to all zone members, twenty-one (21) days in advance of the meeting date, includes, in the agenda, the business that will be considered and voted on at the meeting. Members that are not able to attend in person are encouraged to vote by open or closed proxy on the agenda items.

Submissions requirements, for business of the zone, is forty days(40) in advance so that the zone director can prepare the notice of meeting, accompanying agenda and closed proxy form for circulation twenty-one (21) days in advance of the meeting. This is to ensure every zone member has the opportunity to consider and vote on the business of the zone.
 Zone Director nominations are not accepted at the AZM and must be submitted to the zone director and head office by July 24, 2023, forty (40) days in advance, nomination forms can be found here:
https://www.maac.ca/en/documents.php?cat=28
Resolutions and recommendations will no longer be accepted at the meeting and must be submitted to the zone director by July 24, 2023, forty (40) days in advance. Templates can be found here:
https://secure.maac.ca/get_document.php?document_id=312


Awards may be submitted to head office at any time. They are forwarded to the Awards Committee for a recommendation to the board. Awards are usually presented at or after the AGM. Nomination forms can be found in the Awards section here:
https://www.maac.ca/en/documents.php


Leader Member nomination are not accepted at the meeting and must be submitted to the zone director and head office by July 24, 2023, forty (40) days in advance, forms can be found here: https://www.maac.ca/en/documents.php

Proxy forms, A combined format of online proxy or paper versions of either open or closed proxy,may be used by members not in attendance to vote on the business of the zone. Open proxies allow another zone member to vote on their behalf. Closed proxies are specific to the agenda item and the submitter indicates their vote on the form. Closed and open proxy forms will be included in the Notice of Meeting you will receive twenty-one (21) days in advance of the AZM.

Cheers John Deadman
MAAC Zone Director Zone H
zd-h@maac.ca

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